This job description describes the key responsibilities of the job at a particular point in time. The responsibilities may change over time, resulting in modifications to the job description...

This job description describes the key responsibilities of the job at a particular point in time. The responsibilities may change over time, resulting in modifications to the job description as the Trust grows, in line with the primary role and functions of a programme officer. Any revisions to the job description will be communicated clearly through a revised job description.

Reports to: Programme Implementation Manager

Role Summary: Programme Officer
Facilitate interaction between the Trust and beneficiary communities at a local level and implement, monitor and evaluate projects and programme supported by the Trust.

The purpose of the role:
Inform, implement, monitor and evaluate of the socio-economic development and enterprise development projects supported by the Trust.
Facilitate stakeholder engagement at local level. This includes the co-ordination of information flows between the Trust and stakeholders in beneficiary communities.
Monitor the performance of initiatives supported by the Trust, including the facilitation of reporting.
Undertake reputational and other risk management activities on behalf of the Trust.

Key responsibilities

1. Community development spend activities

• Conduct beneficiary assessment as part of selection process.
• Monitor the implementation of activities of beneficiaries and give support where needed.
• Respond to the needs of the beneficiaries.
• Co-ordinate meetings with the relevant partners to monitor and evaluate project implementation at agreed intervals and milestones.
• Ensure visits to all beneficiaries for monitoring purposes as agreed with the Programme Implementation Manager.
• Ensure presence in the four communities supported by the trust. The communities identified are Jeffreys bay, Thornhill, Humansdorp, Patensie, Hankey, Loerie.
• Participate in the community networking initiatives.

2. Coordinate the implementation of Trust special programmes

• Co-ordinate and facilitate the implementation of special programmes identified for implementation by the Trust.
• Identify new partnerships and opportunities for programme implementation.
• Monitor and evaluate programme implementation.
• Co-ordinate meetings with the relevant programme partners.

3. Conduct Community Needs Assessments and Mapping of Community Assets

• Identify key community stakeholders and role players.
• Conduct community needs assessment workshops with stakeholders.
• Identify and document community assets that would be critical in the implementation of grantee projects and special programmes of the Trust.
• Produce reports on community needs and assets for input into strategy development.

4. Risk management

• Keep up to date with new developments in communities, especially amongst stakeholders and especially in relation to the reputation of the project company and Trust.
• Proactively identify risks in the geographical area and report back to the Programme Implementation Manager.
• Identify conflicts amongst beneficiaries and other stakeholders.
• Support the resolution of conflicts amongst beneficiaries and other stakeholders.
• Organise trustee community engagement meetings in collaboration with the Programme Implementation Manager.

5. Facilitate access to information

• Serve as the contact person for stakeholders to interact with the Trust.
• Distribute information in the community as required by the Trust.

And any other relevant duties that are in line with the main role and function of the programme officer, as assigned by the Line Manager.

Skills and Competencies
• Good community dynamics skills
• Good knowledge of the communities
• Conflict resolution
• Very high attention to detail
• Excellent communication skills both oral and written
• Action orientated: able to take tasks to completion
• Flexible and able to deal with change
• Tenacity, balanced and with diplomacy; ability to persuade others

Qualifications, Knowledge
• Preference will be given to persons who has a Degree in Social Science and Political Science
• Excellent IT skills – high proficiency in MS Outlook, Word, Excel and PowerPoint
• Driver’s License would be an advantage
• Able to read, write and understand English; ability to converse in Afrikaans an advantage

Location: Jeffreys bay, Humansdorp, Thornhill, Patensie, Hankey, Loerie, with occasional travel to operational areas of the Trust in the Eastern Cape and Northern Cape.

Please mail:  zukile@amandlaomoyatrust.co.za